The Wedding Contract

Contracts can be scary... hopefully you have taken some time to get to know your photographer, and feel good about your decision to hire them for your wedding images. However, before you sign the deal and give any money you should read the contract and make sure you understand it fully.

If possible when you are interviewing your candidates, ask them for a copy of a contract that you can take with you. This will allow you to review everything at your convenience and with out pressure. Contracts should be as specific as possible on the photographers obligations, with everything clearly written out. This will protect both client (you) and the photographer from misunderstandings. There should be no verbal additions or promises made beyond the scope of the document.

A professional photographer will have some sort of contract for you to view. Be sure your contract has:

• Your wedding photographer, and their contact information imprinted on it.
• Be sure you receive a copy of the contract for your records!
• Due dates and amounts for all payments

In a solid wedding contract there are three main parts. Here are some things to look for and be sure your contract has. If your photographer doesn't include this information generally, you may consider asking them to do a longer contract for you so that it will all be written!

General Terms/ Information:
This portion should list all the details for your wedding.

• Date, location and time of your wedding
• Contact information for Bride and Groom
• Additional emergency contact for the day of the wedding
• What time and location the photographer is to report to
• The address of any and all venues the photographer will be required to be at. (church, park, reception area)
• Bridal Party and Family information, who the important people are
• Name and Cell number of the photographer
• Name(s) of assistant photographers or second shooters (at the least a count of how many people the photographer is bringing)
• Style of photography and important must have shots listed
• Subjects, events to be covered such as first dance, pre-wedding, formal images... etc
• Any additional requests or requirements from you, or your venues.

Coverage/Price:

• Length of coverage on wedding day
• Additional sessions included and details of packages or prints included from these
• What kind of equipment will be used / back up equipment available
• Film or Digital ( Is there a min/max number of images to be shot or delivered)
• Date proofs will be available (printed or digital view?)
• Number of proofs and complete package details 
• Delivery details of finished package (how, when you will receive them)
• Editing, Retouching, or other finishing details that are included or additional cost 
• Overtime or other additional fees listed
• Total price (itemized if possible) 
• Re-order policy and prices
• Meal plan. Are you required / or offering to plan a meal for the photographer?

Liability/Terms

• Copyright: who owns the finished images, can you print them yourself, will you receive a photo release in order to do so?
• Public usage of images (who owns what, can you post images to facebook or a blog, can your photographer? )
• Additional Photographer/ Photo services (most have exclusions, to insure they are the only "photographer" at your wedding. If you plan on having a photo booth from a separate company or service you will need to have an amendment added so that the photo booth or operator is not considered "another photographer"
• Limit of liability: this covers "what if"
•  Insurance coverage of damage to property for venue
  

Sample Limit of Liability: If Photographer cannot perform this Agreement in whole or in part due to a fire or other casualty, acts of God or nature or terror, or other cause beyond the control of the parties or due to Photographer's illness or injury, then Studio will return all fees to the Client(s) but shall have no further liability with respect to this Agreement. This limitation on liability shall also apply in the event that photographic materials are damaged in processing, lost through camera malfunction, lost in the mail, or otherwise lost or damaged without fault on the part of Photographer. Client(s) agree that an entire wedding cannot be replicated, reenacted or repeated for the purpose of a re shoot and limits Studio's liability to the amount paid under this contract.

A Limit of Liability is basically a disclosure of what the photographer, studio or company is going to do if something goes wrong. It should list everything from if the photographer, or promised assistants do not show up to camera failure or cancellation of the wedding itself and under what circumstances they will offer a refund, or reschedule, or offer replacement product.

In most cases the limit will be a reflection of any deposits or monies already collected at that point. If you haven't paid the full amount, the photographer wont refund more then what has been paid. That line about "clients agree that an entire wedding can not be replicated, reenacted or repeated" basically means if the photographer ruins your day, your images, or your memories... your not getting back more then your photography money... nor will a court require them to. 

This is where all your due diligence, checking references, and trusting your decision to hire a professional will come to play. At the end of the day, because of the limit of liability your trusting that professional with your memories. 

Wedding Photography Sessions Explained!

Since February is the month of love I thought I would spend some time talking about wedding, and couple photography! Today, I want to share with you some "hot" terms that you will be seeing as you start shopping for wedding photographers!

First, what kind of photography are you wanting? You should sit down and decide how much of your wedding photography budget should be spent on "other" sessions! Or, decide if other sessions can be budgeted out of your every day account! Here are some additional sessions, some photographers include in packages with your Wedding Day, some offer in addition, and some you will have to find someone else to do entirely depending on your photographer choices. Not every wedding photographer does, or should do it all!

 Different kinds of photography sessions:

Engagement Session: In this photo session photographers typically highlight  the couple’s personality. Locations can vary from the photographer’s studio to popular tourist spots in their hometown, back yards, or a special location that sets the tone.  The dress is  more casual than other wedding-related photo sessions. While the engagement sessions have been used for newspaper announcements, photo-wedding invitations and the popular photo guest book in the past, many are now choosing to use this photo-op to do "save the date" images. You can do an engagement session at any time during your engagement, and for any end purpose. It is a really good idea to schedule this session with your photographer for your wedding since it will give you a good idea of how well your personalities and styles work together. If you don't have a good experience with this session you may want to consider a different photographer for your wedding!

Bridal Portraits:  In this formal affair it is ALL about the dress. While this is typically done in a studio setting, some brides may opt for a 'clean" outdoor scene as well. While the formal name leans towards tradition it is perfectly acceptable to have some fun with it as well! For brides who want tons of pictures of their PERFECT gown that was chosen after careful and laborious consideration, this is a non-negotiable. This is also very popular with traditional brides, and traditional parents!

©Verte Photography / Image of Theresa J. of Theresa J Photography.com

The Wedding Day: You will want to be sure your contract includes times and addresses of where your photographer will be, and exactly what will be covered on this day.
Pre-Ceremony: This is everything that happens prior to the ceremony itself. Be specific in your needs here. It can include the bride getting hair and make up done, getting into the dress, to informal shots with attendants and family, for large weddings I have even suggested doing all the formal shots of the bride and groom separately that can be done, so any formals done after would include them both. Of course some couples will even see each other prior allowing all the formal shots to be done prior.
Ceremony: These are the images taken during the ceremony itself. You should check with your church or venue for rules regarding flash, and access the photographer will have.

©Verte Photography

Formals Bridal Party and Family: Even if your a non-traditional bride, you will find yourself doing some sort of images with your bridal party, and family members. The poses and scene will set the tone for how formal these images come out, but I suggest you do some just for the traditional family members and keepsake images.

©Verte Photography

Informal Portraits: These would be the crazy fun images, more for the bride and groom they can include anyone they wish, but it is kept low key and less posed (or at least less formally posed).



Reception Images: This is pretty much anything that happens at the reception. Typically I suggest the standard cake, toasts, first dance, etc... and maybe an hour or so of dancing... it is not necessary to have your photographer there for the "whole" party, one dancing shot looks much like the other. However, it depends on your day and if you have a "big send off" planned, how long the reception is etc.

Photo Booth: This is a HOT gig right now. Many people are using photo-booths as entertainment for guests, others are using it to put together a photo guest book. Some photographers will offer this as part of their service, some wont allow it at all. You really need to check with them if you are thinking this will be an option for you!

Day After: Shot the “day after” the wedding (although some are after the honeymoon) this is a great time saver if you don’t want to spend the majority of the wedding day taking pictures.  The bride and the groom are more relaxed, and it shows! This can be done at a family brunch, or for more casual family or private couple images. The "newest" trend is to do them as sexy, boudoir style images in a hotel room, just for the couple to enjoy.

Trash the Dress: Another type of day after session.  This varies from aggressive “trashing” with brides engaging in paintball or mud wrestling, to the more genteel trashing of walking through ocean surf or swimming in a lake. Since today it is becoming increasingly uncommon to pass a dress from generation to generation, this lets the bride have "one more day" in it and do something unexpected.

Boudoir: Typically this is just of the bride who wants to give her husband-to-be something private to commemorate the occasion, or even to celebrate the first Valentines day or Christmas together.

Additional Event Photography: Many couples want the wedding events captured with equal skill and talent as their wedding portraits.  While most photographers do not include these optional type of photo sessions, most photographers can and will  cover bridal showers, wedding rehearsal dinners, bachelor parties, etc.



It is really up to you to figure out what style, and how many sessions you will want. Work with your photographer, if they will be doing multiple sessions for you. Some will include an engagement shoot, or if you don't want that, they may offer a holiday session, or 1 yr anniversary session or something else instead!

You really have to balance your budget, with all the cool ideas and everything you want!

Photography Styles

Today you have more choices then ever before for "types" of photographers... how do you chose? So many times I have brides approach me and simply want to book for their wedding or event... and I have to slow them down and really make sure they know "my style".

It's really hard with people pinning ideas for photography images, and then expecting any photographer to recreate that moment. Let's forget the differences in equipment, knowlage, location, and everything else... just the difference in shooting style can dramatically effect how your images turn out.

So how do you know what "style" of photographer you should be looking for? Let's look at some of the popular words photographers use to describe themselves and then you can sort by what style your eye is most drawn to!

Traditional Portrait: (Classic style) This typically referrals to a more formal and posed images. Straight forward, well composed, beautifully exposed, and simple images with a focus on the people. This can refer to any location and is common with many  photographers. This photographer is typically on top of posing, adjusting hair, placing hands... very much at the forefront of the action directing each shot. While older generations will be more comfortable with this style, some modern brides feel it makes them look stiff and uninteresting. The trick is to find a photographer that you enjoy so you will remain relaxed even in a "posed" session.. this will lead to great traditional images!

Contemporary Portraiture: Much more relaxed and lends towards less formal images, this style can result in more spontaneous images. Capturing the spirit of fun, while still incorporating formal elements. The photographer may be less involved in every moment, allowing your personalities and interactions to shine, however they may still set up some shots, or adjust details as needed to improve the overall image. This photographer will tend to seek out unique locations, or angles in which to set apart your wedding from others. 

Documentary / Journalistic Style: In the classical sense, this style is completely hands off. It is a direct record of your day, typically without any posed images, or real input from your  photographer. A sort of fly-on-the-wall approach, where the photographer blends into the crowd and simply records the events.  

This can also be described as candid photography... but candid simply means informal, un-posed and most photographers utilize candid images for reception shots, so be sure to clarify if "candid photography" is mentioned!

This style can also be referred to when people think of images that take great care to take advantage of aperture controls to blur backgrounds, and add interest to images by having greater control over the camera. You will need to see the photographer's work to know WHICH he is really describing,  with this term, as they can produce drastically different results. 



Artistic: I am not personally a fan of this description, it seems to be used as a "catch all" however, when used "properly" this term implies individualism of the artist or photographer. Depending on photographer this may require a great deal of intervention, or none. It may be heavily altered images by Photoshop, or it could be entirely produced by camera, filters etc. You simply wont know what this term is implying without viewing the portfolio of this photographer. Please do your research here!


 
Glamour or Fashion Photography: This is more of a type of photography then a description of a style, but we are seeing it used more and more often as a description for  modern wedding images where the images have the look of a fashion magazine or what you would think of as a model being posed. Typically a lot of attention to detail, along with lighting is given priority to comfort. 

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Many photographers will describe themselves somewhere along these lines, or within combinations of these.... some come up with their own "labels", but for the most part everyone will fall in one of these categories or a combination of them.

Professional wedding photographers views their work as art, and the only way to know if you enjoy that style is to read the descriptions and view the portfolios. Keep in mind a portfolio is representative of "the best of" from that photographer, not "every shot".  It is perfectly acceptable to ask a photographer to show you a sample wedding, cover to cover so to speak so you can see their style from start to finish of the same day.

Regardless of if you are looking for a commercial photographer, Wedding photographer, or family photographer... I hope understanding these basic descriptions helps you weed through some of the multitudes of choices you have! 
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